Database & Development Administrator

The Database & Development Administrator is responsible for helping to meet the
organization’s fundraising goals through donor data management and stewardship.
Your database expertise, reporting and analytical skills will help inform the strategies to
grow and diversify development revenues. You will also play a key role in donor
stewardship and retention to ensure the growth of our donor base for the future.

Please click Learn More for details.

RESPONSIBILITIES:
Focus of responsibilities may shift year to year due to ongoing projects.

DATABASE ADMINISTRATION – 33%

• Creates database procedures and coding to improve overall integrity, accuracy
  and security of the Stella’s Place Development database
• Ensures the timely and accurate entry of donor information, donations and event
  participants
• Responsible for tax receipting and acknowledgement process
• Drafts and updates acknowledgement letters regularly as well as follows up with
  team members for specific letter templates
• Provides database support & training as required

DATA ANALYTICS – 33%

• Extracts data for: prospect pipelines, solicitations, newsletters, event
  communications, invitations, etc.
• Prepares weekly/monthly fundraising reports and analysis as well as other
  database reports as required
• Prepares donor recognition listings for annual reports, website and donor
  wall
• Liaises with Finance Department for monthly & annual reconciliation & CRA
  T3010 reporting
• Undertakes data analytics/analyzes appeals and fundraising performance to
  support organizational decision making and make recommendations as needed

DONOR STEWARDSHIP – 33%

• In conjunction with the Manager of Communications, Marketing & Stewardship
  develops the annual donor stewardship plan
• In consultation with Development team members, supports the gift
  confirmation process (pledge forms and reminders, gift agreements, etc.)
• Works collaboratively with Stella’s Place colleagues to collect program
  information and evidence-based data for Development stewardship reports,
  proposals and other donor communications
• Independently handles donor stewardship activities such acknowledgement
  process, thank you/stewardship calls, annual and stewardship report
  dissemination and other donor communications as needed