Database & Development Administrator

Stella's Place

The Database & Development Administrator is responsible for helping to meet the
organization’s fundraising goals through donor data management and stewardship.
Your database expertise, reporting and analytical skills will help inform the strategies to
grow and diversify development revenues. You will also play a key role in donor
stewardship and retention to ensure the growth of our donor base for the future.

Please click Learn More for details.

Focus of responsibilities may shift year to year due to ongoing projects.


  • Creates database procedures and coding to improve overall integrity, accuracy
    and security of the Stella’s Place Development database
  • Ensures the timely and accurate entry of donor information, donations and event
  • Responsible for tax receipting and acknowledgement process
  • Drafts and updates acknowledgement letters regularly as well as follows up with
    team members for specific letter templates
  • Provides database support & training as required


  • Extracts data for: prospect pipelines, solicitations, newsletters, event
    communications, invitations, etc.
  • Prepares weekly/monthly fundraising reports and analysis as well as other
    database reports as required
  • Prepares donor recognition listings for annual reports, website and donor
  • Liaises with Finance Department for monthly & annual reconciliation & CRA
    T3010 reporting
  • Undertakes data analytics/analyzes appeals and fundraising performance to
    support organizational decision making and make recommendations as needed


  • In conjunction with the Manager of Communications, Marketing & Stewardship
    develops the annual donor stewardship plan
  • In consultation with Development team members, supports the gift
    confirmation process (pledge forms and reminders, gift agreements, etc.)
  • Works collaboratively with Stella’s Place colleagues to collect program
    information and evidence-based data for Development stewardship reports,
    proposals and other donor communications
  • Independently handles donor stewardship activities such acknowledgement
    process, thank you/stewardship calls, annual and stewardship report
    dissemination and other donor communications as needed
April 8, 2022 Learn More
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